Cloud Accounting and Electronic Document Management Solutions

exact-online-200x80Exact Certified Cloud Accountant

"You understood our business requirements very well and were happy to invest time, in order to ensure I was happy with the solution"

100% Cloud, 0% Hassle

phoneWhitegate helps SMEs like yours access business information anytime, in realtime, from any internet-enabled device. Access is secure and reliable. And because it lives in the cloud, it's simple to set-up, cost-effective to run, and takes the work out of working together. There's no need for specialist IT knowledge. Flexible, monthly subscriptions mean you only pay for what you need. And 24/7 worldwide access means we can work more closely, more easily.

24/7 worldwide access

businfoExact Online is based in the cloud, so you can access business information wherever you are, whenever you need it. Send invoices or VAT returns on the train. Check realtime financials before the meeting. Import scans of receipts and invoices when you get home. All you need is an Internet connection and a computer, a tablet or a smartphone to stay up to speed, however fast time flies.

No special IT knowledge required

There are no workstation installations or database engines to be purchased, maintained, backed up or configured saving time and money.

Quick and Easy to Use

macExact Online is

  • A Web Browser application
  • Faster than traditional applications running on a local area network (LAN)
  • Intuitive to use

Rackspace mirrored servers in the UK

Rackspace® is the global leader in hybrid cloud and founder of OpenStack®, the open-source operating system for the cloud.rackspace

Safe and reliable

Needless to say, Exact Online take security extremely seriously. Your data is encrypted in line with the most rigorous industry standards and stored in highly secure data centres. Above and beyond the levels you expect, it is also constantly watched over by independent security experts. After all, 100,000 SMEs use Exact Online to keep their information safe. And Exact Online is as reliable as it is secure. Because it lives in the cloud it means no updates to install, no servers to overload, and no investments in IT. Just a stable, dependable, hassle-free business application.

security logos small blue isa3402 comodo 2015

Cost savings

Value added service that reduces the IT overhead costs and saves businesses money by having:

  • No capital investment
  • No annual maintenance costs
  • No annual license fees
  • No upgrade fees
  • No maintenance of servers

Recognised accreditation

ICAEW"Exact is fully featured and well specified, and the company is fully committed to its development, enhancement and usability."

The Institute of Chartered Accountants – England and Wales' Accreditation scheme

Key benefits

crmIn addition to expected business and accounting software features, Exact Online provides:

  • Document storage
  • Electronic bank feeds
  • Real-time dashboards
  • A full CRM suite
  • Mobile device application

Scalable subscriptions

Exact Online has been built around the requirements of SMEs, so it not only works as hard as you do but also expands and evolves with you. You pay a fixed monthly fee. Then, as your company grows, you can choose to add more users, more capabilities or more apps. So you always have the online software that suits your needs, at a price that fits your budget.

Online teamwork

collaboration-teamwork-works f08c975e9a322fbdf3302a28d67efd8fThe cloud makes it easier to work together. By accessing the latest data in realtime, you and your colleagues all stay on the same page - literally.

Why Exact Online from Whitegate?

  • Cloud based solution
  • Easy access
  • Easy to use
  • Improved collaboration
  • No capital investment
  • Lower IT costs
  • Visible management information on dashboard
  • Swift and accurate migration from legacy applications

Accounting Basic and Advanced*

  • Sales, purchase and GL
  • Automatic bank feeds
  • Sales invoicing
  • Description only products
  • CRM
  • Electronic VAT return
  • Document management
  • Import/ Export functionality
  • Recurring invoices
  • Full multi-currency*
  • Cost centre/ Dept. analysis*
  • Fixed asset register*
  • Budgeting*
  • Mobile device application


  • Project Planning
  • Setup and Implementation
  • Migration of data
  • Training/ Coaching
  • Certification
  • Bookkeeping/ Data Entry